volunteer
Volunteering at St. Clare

Saint Clare Catholic School is proud of its tradition of volunteerism and the outstanding community built around families working together for a common goal.  To this end, each family is expected to contribute 20 hours of time during the school year in support of school-wide activities.

 FAMILY SERVICE PROGRAM (FSP) HOURS REQUIRED

Tuition and fees do not cover the full cost of educating students at St. Clare Catholic School. The difference is made up by financial assistance contributed by various fundraising and volunteer activities. Families, alumni, friends and parishioners are welcome to volunteer for the variety of St. Clare school activities. Any volunteer working in direct contact with students must fulfill the Diocesan Finger Printing and Protecting God’s Children requirements.

PARENTS MUST OBTAIN FORM FROM SCCS FRONT OFFICE
IN ORDER TO BE FINGERPRINTED BY DIOCESE.

We need your help.  It takes many hands and hearts to bring the programs and events of the school to life.  Many hands make light work, and we are asking you to lend a hand.

Each family is required to volunteer a minimum of twenty (20) hours (FSP Hours) each year.  If you have more than one child at the school, an additional four (4) FSP Hours is required for each additional child. For example, one child: 20 FSP Hours; two children: 24 FSP Hours; three children: 28 FSP Hours, etc.  FSP Hours may be completed any time between June 1st and May 31st for a particular school year and will include hours worked on school-related matters, regardless of where or how the service is provided, i.e., at home, school, on a field trip, in-kind donations or fund-raising support.  FSP Hours are only applicable to the family performing the service and are non-transferable.

The Family Service Program offers a unique approach to the cooperative effort of parents, students, faculty and administration as a way of building community in fellowship with the Holy Spirit. Parents are encouraged to become involved in the life of our school, according to their talents and interests.

This program is pertinent to SCCS in keeping the cost of education to a minimum.

Some volunteer opportunities can be found on this page. In addition, you will receive sign up emails, from time to time, asking you to commit to things that require immediate help.

All FSP hours must be logged and recorded within your own individual RenWeb account,
under the Family tab.

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Family Service Program Outline

Program Philosophy
St. Clare Catholic School prepares students for a lifetime love of learning, service to God, and responsible membership in the school, community, and ever-changing world. St. Clare Catholic School believes that the education of students requires a partnership with families and encourages family involvement through our Family Service Program (FSP) to help meet these goals.

FSP Guidelines
Each family is required to volunteer a minimum of twenty (20) hours (FSP Hours) each year.  If you have more than one child at the school, an additional four (4) FSP Hours is required for each additional child. For example, one child: 20 FSP Hours; two children: 24 FSP Hours; three children: 28 FSP Hours, etc.  FSP Hours may be completed any time between June 1st and May 31st for a particular school year and will include hours worked on school-related matters, regardless of where or how the service is provided, i.e., at home, school, on a field trip, in-kind donations or fund-raising support.  FSP Hours are only applicable to the family performing the service and are non-transferable.

Participants
Parents or guardians and extended family members (grandparents, aunts/uncles/cousins and siblings who are 16 years of age and older), may complete FSP Hours for the family. FSP Hours must be completed no later than the last week of May each year and recorded with the school on or before the last day of school.  Every family member that works with children during the school day or as part of extra-curricular activities must comply with the Diocese of Palm Beach policies and requirements for background checks, fingerprinting, and training, such as attending a Protecting God’s Children seminar.

Mardi Gras Festival Support
As part of the FSP Hours requirement, each family is required to work at least one three-hour shift per enrolled child during the school’s Mardi Gras event (i.e., one child, one three-hour shift; two children, two three-hour shifts; three children, three three-hour shifts; with shifts to be served in each child’s classroom booth). Volunteer opportunities exist during the set up and break down of Mardi Gras as well. This event typically takes place during the last weekend in January. This obligation is mandatory for all families including those that choose the payment option.

Service Hour Options
It is your responsibility to volunteer for the activities of your choice.  Families are encouraged to become involved in the St. Clare School community according to their interests and talents.  Only service hours that directly benefit the school will count towards FSP Hours. Community service hours to other non-profit organizations outside of St. Clare School, while charitable, do not count toward FSP Hours.

There are a variety of opportunities to fulfill your FSP Hours. Examples are listed below: participating in any of the school fundraisers, Advisory Board committees, Home and School Association committees, serving in your child’s class, helping with office tasks, writing thank-you notes from home, supporting the lunch and recess program, and the school’s extra-curricular activities. Opportunities will be communicated throughout the year.  In addition, if you secure a direct donation or fund-raising sponsorship, you will receive a credit of one (1) FSP Hour for every $100 raised. For example, two direct $200 donations to St. Clare School coordinated by a family would equal four FSP Hours, or four $100 gift certificate donations for the auction would equal four FSP Hours.

Documenting Hours
All FSP hours must be logged and recorded within your individual RenWeb account, under Family.  Parents must submit their completed FSP Hours by May 15 annually.  Please be sure to track any FSP Hours you contribute over the 2013 summer break. For example, families participating as Mentors for incoming students will receive FSP Hours for the time they spend during the summer months working with their assigned families.

Cash Payment Option
If you cannot fulfill your FSP Hours, you may choose instead to make a cash payment of $350.00 per family, plus an additional $50.00 per enrolled child. For example, $350.00 for one child; $400.00 for two children; $450.00 for three children; etc. Families that choose this option are still required to complete their Mardi Gras shifts as indicated in the Mardi Gras section above. This payment is not a donation and is not tax deductible, but it does fulfill your contractual obligation.  This payment is due no later than September 1.

In-Kind Donations
Families may also make a donation of items and/or in-kind professional services that are of general benefit to the school to satisfy FSP Hours. If a parent’s business or profession provides goods or services that the school normally pays for, please consider donating that product or service in fulfillment of your FSP Hours. You must contact the office to qualify your in-kind donation in advance. Once your FSP Hours have been completed, additional in-kind donations for products or services may be tax-deductible. Please refer to IRS guidelines when claiming in-kind donations. The school is willing to provide any necessary supporting documentation.

Failure to Fulfill FSP Hours
Families that do not fulfill their FSP Hours will be billed $25.00 an hour for each unfulfilled hour. This amount must be paid within thirty days after the end of the school year.  Children cannot begin school the following year unless this amount is paid in full.

Possible Service Opportunity Options*

Year-Round Opportunities

Parent Ambassadors (mentors)
School Dances
Lunch and Recess Supervision
Serving Lunch
Classroom Volunteer **
Used Uniform Closet
Open House Events
Family Mass Volunteers
Field Trip Volunteers
Home and School Association
Advisory Board
Sports Coach or Assistant Coach
Room Parent
Community Events
Facilities/Maintenance Support
After-School Clubs (art club, science club, chess club)
Thank-you note writing
Liaison for the Church Bulletin
Enrollment and Recruitment

Fall
Annual Auction
Golf Tournament
Book Fair
Spaghetti Dinner
Trunk or Treat

Winter
Christmas Show
Mardi Gras Festival (Various Committees & In-person event)
Catholic Schools Week

Spring
Field Day
First Communion
Grandparents Day
Variety Show
Daddy/Daughter Dance
Teacher Appreciation Week
Movie Night

Donation Opportunities to Earn Service Hours

  • Gifts valued at $400 or more for school events (golf tournament, auction, Mardi Gras, Holiday Show, Daddy Daughter Dance)  4 hours
  • Sponsorship Donations Valued at $400 or more (golf tournament, auction, Mardi Gras, Holiday Show, Daddy Daughter Dance)  4 hours

* Certain opportunities may not be offered each school year.  The school will provide a list of scheduled activities at the beginning of each school year. Typically, additional opportunities will be provided on as needed basis.

**Classroom volunteering includes volunteers during the school day and any support provided for class events or activities outside of school hours (i.e. support for class parties, teacher support, prepping class materials, etc.)

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